The problem

It is 10pm, three days before year-end. The finance director is still at her desk. The depreciation schedule from the asset register does not tie to the depreciation expense in the GL. The variance is R847,000 and she cannot tell whether it is a timing issue, a disposal that was handled in a spreadsheet six months ago, or a rounding error compounded across twelve months of journals. She has been here before. Last year it was a R2.4 million reconciliation gap on disposals. The year before that, the auditor flagged the disposal treatment as a material weakness because there was no clean audit trail from approval to journal. Both times, the finance team rebuilt the numbers by hand over a weekend.

Financial control of fixed assets usually breaks down in the same places:

Depreciation calculated in the asset system, then re-keyed or imported into the GL with timing and rounding mismatches.

Disposals processed in spreadsheets or email, with journals posted days or weeks later, sometimes in the wrong period.

No lock on depreciation once it has been posted, so figures drift between the asset register and the GL over time.

Disposal reversals that happen quietly, without a trail the auditor can follow.

Asset categories and depreciation methods that do not match the chart of accounts, forcing manual mapping every close.

Handover to the GL handled through hand-built templates and someone's macro, not a clean, reviewable file.

Year-end disposal journals that tie
in total, but not line-by-line to the approved disposals list.

IFRS and GRAP requirements met in theory, but not evidenced in the numbers the auditor actually samples.

For CFOs and finance teams, this is not a workflow problem. It is a financial statement problem.

Finance Plus was built to close those gaps.

Who this is for

Finance Plus is for organisations ready for financial-grade control of fixed assets.
If your finance team is closing month-end on time, if your auditor signs off cleanly every year,
and if depreciation and disposals already tie to the GL without manual intervention, you probably don't need Finance Plus yet. Core CASM is enough.

Finance Plus is for the next level. When the register has to be the record, when the depreciation journal has to land in Sage or Xero cleanly without a spreadsheet in the middle, when disposals have to be locked and journaled the moment they are approved, and when the auditor's request for the disposal journal has to be answered in one click.

That is what Finance Plus does.

What CASM Finance Plus does

One add-on. All of it.

Finance Plus is a single add-on to CASM. When you take Finance Plus, you get every capability below.
There are no internal tiers, no per-feature upgrades, no surprises on the quote.

Finance Plus gives finance teams four connected capabilities that operate as one control layer over your fixed asset register.

Governed depreciation

Straight-line, applied consistently
Finance Plus applies straight-line depreciation, configured per asset category, with SARS-aligned useful lives and residual values, and IFRS or GRAP treatment where applicable. Methods are defined centrally and applied consistently across the register.

Calculated, without user intervention
Depreciation runs automatically. The register always reflects the latest depreciated position. There is no month-end scramble to "run depreciation" because depreciation has already run. Finance only enters the loop at
journal time.

Period locking and sequencing
Once a depreciation journal is released and the period is closed, it is locked. No retrospective edits. No silent adjustments. If something needs to change, it is handled through a controlled reversal and re-run with a full trail. Your GL should not change without a trail, and Finance Plus protects that.

Approval before the journal is released
At period end, the depreciation journal is prepared for review. The finance manager sees the totals, sees the breakdown by asset category, and authorises the journal. Nothing is released to Sage, Xero, or your ERP without sign-off.

Category-based GL mapping
Each asset category maps to the right GL accounts, configured once and applied every period. No month-end re-mapping in a spreadsheet.

Controlled asset disposal

Structured disposal workflow
Every disposal follows a defined process. Asset selected, reason captured, proceeds recorded, approval routed, journal prepared, journal released for import. No disposals handled outside the system.

Disposal approval gates
Disposals route to the right approver based on value and category. Approval is logged with timestamp, user, and reason. High-value disposals can require multi-level approval before the journal is prepared.

Locked once approved
Once a disposal is approved and journaled, it is locked. Reversal is possible, but only through a controlled reversal workflow with its own approval and its own journal entry. The original disposal remains in the record. Nothing disappears.

Clean disposal journals
Every approved disposal generates a journal that retires the asset cost, retires accumulated depreciation, records proceeds, and recognises gain or loss on disposal. The journal is released as an import-ready file with full line-by-line detail, ready
for audit.

Financial controls and audit trail

User-level permissions
Finance Plus separates preparation, approval, and journal ownership. The user who prepares a depreciation journal is not the user who approves it. The user who captures a disposal is not the user who authorises the journal. Segregation of duties is built in.

Full audit trail
Every action is logged. Who prepared, who reviewed, who approved, who released the journal, when, from which IP address, and what changed. The trail is exportable, filterable, and ready for the auditor without preparation.

Period close discipline
Once a period is closed in Finance Plus, the asset register reflects that period's position. Month-end stops being a moving target.

Journals your accountant can import

Formatted for Sage and Xero
Depreciation and disposal journals are generated in CSV formats ready for import into Sage and Xero. Account mapping, period allocation, and reference numbering are handled inside CASM, so finance imports a clean, reviewed file, not a working draft.

ERP-ready exports
Journals export cleanly for import into any ERP. During implementation the export is scoped to your chart of accounts so the file lands in the GL without manual re-mapping.

Journal references and reconciliation
Every journal carries a CASM reference back to the source, whether that is the period's depreciation run or an approved disposal. When your auditor asks which disposals make up the gain on disposal line, the answer is one report.

Reversal handling
When a reversal is required, Finance Plus prepares a matching reversal journal, referenced against the original and released alongside it. The audit trail is unbroken across the register and the GL.

How it works

Configure categories
and GL mapping

During implementation, straight-line depreciation is configured per asset category: useful life, residual value, SARS alignment, IFRS or GRAP treatment. Asset categories are mapped to your GL accounts in Sage, Xero, or your ERP. This is done once,
with finance, and applies to
every period thereafter.

Depreciation runs daily, automatically

CASM calculates depreciation on a daily schedule, without user intervention. The register always reflects the latest depreciated position. There is no month-end scramble to "run depreciation" because depreciation has already run. Finance enters the loop only at journal time.

Review, approve,
and release the Journal

At period end, the depreciation journal is prepared. Totals tie to the schedule. Variances against budget or prior period are visible. The breakdown by asset category is on one screen. The authorised approver signs off. On approval, Finance Plus generates an import-ready journal for
Sage, Xero, or your ERP, with full line-by-line detail and a CASM reference. The period is locked.

Process disposals
as they happen

When an asset is disposed, the disposal is captured in CASM with reason, proceeds, and supporting documentation. It routes to the right approver. Approval is logged. On approval, the disposal journal is prepared: asset cost out, accumulated depreciation out, proceeds in, gain or loss recognised. The journal is released as an import-ready file, and the disposal is locked in
the register.

Close the period,
tie to the GL

At month-end or year-end, the register reflects the approved position. Depreciation in the register ties to depreciation in the GL. Disposals in the register tie to disposals in the GL.
The auditor's first request,
"give me the disposal journal
and tie it to the register",
is answered in one report.

Why this matters

For CFOs and finance directors

The first year-end where depreciation ties to the GL without a spreadsheet reconciliation on the side is the year-end you stop dreading the audit.

Clean audit opinions, supported by evidence the auditor can sample
directly from the system

IFRS and GRAP alignment evidenced in the numbers, not just the
policy document

Disposal treatment that holds up under audit sampling, because every disposal has a journal and every journal has an approval

Month-end close without the asset reconciliation bottleneck,
because the depreciation journal imports cleanly the first time

Board-level confidence in the fixed asset numbers you present,
because you know where every figure comes from

For asset managers and asset accountants

Controlled process for disposals, so approved disposals do not sit in an inbox for weeks

Period locking that protects your work, so figures you reconciled in March do not quietly change in June

One source of truth, instead of the register, the spreadsheet,
and the GL each telling a different story

For operations leaders

Disposal decisions actioned cleanly, with financial treatment handled automatically once approval is given

Visibility into asset lifecycle and end-of-life without having to chase finance for the numbers

Supports audit readiness

Finance Plus supports audit readiness at the level your external
auditor actually tests:

Every depreciation journal is prepared, approved, and released with a logged approver and a locked period

Every disposal has an approval, a journal, and a reference, linked to the asset record

Every journal released for import into Sage, Xero, or your ERP carries a CASM reference back to the source

Every reversal has its own approval, its own journal, and its own trail

Straight-line depreciation is configured centrally and applied consistently across categories

The full audit trail is exportable without preparation

This is the difference between "we have a policy" and "we can show you the evidence".
Finance Plus produces the evidence as a by-product of doing the work.

How Finance Plus fits into CASM

Finance Plus is designed to strengthen the entire CASM ecosystem. It sits on top of core CASM and connects to:

Asset management

By taking the verified, reconciled register as its source of truth. Depreciation and disposals only ever run against assets that exist, in the state the register says they exist in.

Procurement

By closing the loop from purchase to capitalisation. Assets acquired through the Procurement module carry their cost, purchase date, and category into the depreciation schedule from day one.

Verification and Reconciliation

By giving finance a register they can trust. The three-dimensional reconciliation of physical, operational, and financial data is the foundation Finance Plus builds on.

Field Services

By ensuring that disposals triggered
in the field flow through the approval
and journal workflow, not through email.

Finance Plus does not replace your ERP. It feeds it, cleanly, with import-ready journals and a full audit trail.
Sage and Xero remain your financial system of record. CASM remains the fixed asset system of record.
Finance Plus is the bridge between them, with the controls the auditor expects to see on that bridge.

Software AND services.

Not software alone.

Software for ongoing register management and reporting

Services for verification, reconciliation, and remediation

Expert guidance shaped by real audit experience.
This is a working relationship - not a handover.

Used case: An independent school year-end

The scenario

An independent school with three campuses, approximately 4,200 assets on the register, and an audit committee that takes fixed assets seriously. The school uses Sage for its general ledger. Depreciation is calculated in an Excel schedule maintained by the bursar and posted into Sage as a manual journal each month. Disposals are handled by the facilities manager, approved over email, and journaled by the bursar when she has time.

Depreciation did not tie to the GL at year-end
The year-end schedule showed a R680,000 difference between the register's accumulated depreciation and the GL's accumulated depreciation. The bursar spent eleven days reconciling, and the
auditor still flagged a management letter point.

Disposals processed in spreadsheets
Forty-two assets were disposed during the year. Thirty-eight had approval emails. Four did not. Three had proceeds recorded, but no journal posted, because the journal was "still being prepared". One had been reversed informally with no trail.

Audit finding on disposal treatment
The external auditor flagged disposal treatment as a significant
deficiency for the second consecutive year. The disposal journal did not tie line-by-line to the approved disposals list. Gain on disposal in the GL was R91,000 lower than the gain calculated from the register.

The 10pm reconciliation night
Three nights before the audit committee pack was due, the bursar
was still at her desk trying to explain a R847,000 depreciation variance. She could not.

Depreciation configured and flowing cleanly
Straight-line depreciation was configured per asset category during implementation. The school's chart of accounts was mapped to asset categories in Sage. Depreciation calculates daily, without user intervention. Every month, the journal is reviewed by the business manager, approved, and imported into Sage from a single CASM-generated file. The register and the GL tie automatically.

Disposals locked once approved
Every disposal is captured in CASM with reason, proceeds, and documentation. It routes to the business manager for approval.
On approval, the disposal journal is prepared and released for import into Sage. The disposal is locked in the register. Reversals, when needed, follow a controlled workflow with their own journal.

Clean audit trail, sampled directly
The external auditor tested disposals at year-end. They selected a
sample of twelve disposals from the GL. For each one, they asked to see the approval, the supporting documentation, and the link back to the asset record. Every request was answered in one click.

The first year-end that tied first time
The bursar ran the year-end close. The depreciation journal imported into Sage first time. Disposals in the register tied to Sage. The audit committee pack was delivered two days early. The external auditor's management letter had no findings on fixed assets for the first time in four years.

The result

Zero reconciling items between the asset register and Sage at year-end

All disposals journaled in the correct period, with approval trail intact

Management letter finding on disposals removed for the first time in four years

Month-end close for fixed assets reduced from three days to under an hour

The bursar went home at 5pm during month-end for the first time in her six years at the school

PRICING

Finance Plus is an add-on module

Finance Plus is an add-on to the core CASM platform. A CASM subscription is required.
Finance Plus is a single SKU, all-in: when you take it, you get governed depreciation, controlled disposals, journal generation, and import-ready exports for Sage, Xero, or your ERP. No internal tiers, no feature gates.

Pricing based on:

Number of finance users with access to Finance Plus (preparers, approvers, journal owners)

Accounting system scope, specifically Sage, Xero, or a named ERP identified during scoping

Implementation services, including depreciation configuration, GL account mapping, disposal workflow setup,
and finance team training

Pricing is customised based on your organisation's size, ERP environment, and implementation scope.

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Talk to our Team

Frequently asked questions

Finance Plus generates depreciation and disposal journals inside CASM, with approval and audit trail. At release, the journal is produced as an import-ready file for your accounting system. Sage and Xero are supported with standard export formats. For other ERPs, the export is scoped to your chart of accounts during implementation so the file lands cleanly without manual re-mapping. CASM does
not post directly into the GL. Finance imports a clean, reviewed file, which is the handover point the auditor expects to see. If your ERP is not on the standard list, raise it early in the conversation and
we will confirm scope.

Because your GL should not change without a trail. Once the depreciation journal is released and the period is closed in Finance Plus, the numbers in CASM are locked. If an adjustment is needed, it is handled through a controlled reversal and re-run, with its own approval and its own journal. This is protection, not restriction. It is what the auditor expects to see, and it is what keeps the register and the GL aligned over time.

Yes. Finance Plus supports disposal reversal, but it is a controlled workflow with its own approval and its own journal entry. The original disposal remains in the record. The reversal is logged, referenced, and released for import into the GL as a reversing journal. Nothing disappears quietly. The auditor sees both the original disposal and the reversal, with reasons and approvals for both.

Finance Plus configures straight-line depreciation, useful lives, and residual values in line with IFRS or GRAP treatment per asset category. Disposal journals follow the correct financial treatment, retiring cost and accumulated depreciation and recognising gain or loss on disposal. Every journal carries a reference back to the source in CASM, so the auditor can sample from the GL and trace directly to the asset record. The audit trail is exportable and ready to hand over.

Yes. Finance Plus is a financial control tool, not just a software feature, and the finance team needs to be comfortable with how depreciation journals are prepared, reviewed, approved, and released, and how disposals flow from approval to journal. Implementation includes training scoped to your team size, typically a half-day for the core finance team plus follow-up sessions after the first
month-end close.

Implementation typically runs four to eight weeks, depending on the complexity of your asset categories, the state of your current register, and the ERP integration scope. Straightforward Sage or Xero implementations with a clean register can be live in four weeks. More complex multi-company, multi-ERP environments, or register clean-up projects, take longer. A scoping conversation will give you a realistic timeline for your specific environment.

Core CASM calculates straight-line depreciation and produces a schedule. That is the starting point. Finance Plus adds the financial controls around that calculation: period locking, segregation of duties, an approval workflow, import-ready journal exports for Sage, Xero, or your ERP, and a locked audit trail. If your finance team takes the schedule from core CASM and captures a manual journal each month, that works. If you want the journal prepared, approved, released as an import-ready file, and locked the moment it is released, that is Finance Plus.

When your fixed asset register needs to be the record

The moment your auditor asks for the disposal journal, and you can hand it over with line-by-line links back to every approved disposal, that is the moment Finance Plus earns its place in your finance stack. The month-end where the depreciation journal lands in Sage cleanly and the register ties to the GL without a spreadsheet reconciliation.
The year-end that closes first time.

Finance Plus is for organisations ready for that level of control. It is the CFO's layer of CASM. Governed depreciation. Controlled disposals. Import-ready journals for Sage, Xero, and ERP systems. All in one add-on, with the controls and the audit trail your auditor expects to see.

Book a Finance Plus demo. We will walk through depreciation controls, disposal workflow, and journal handover against your actual ERP and chart of accounts.

Ready to scope a Finance Plus implementation? Request a quote and we will come back with pricing, timeline,
and a scoping brief based on your ERP environment and finance team size.

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Talk to our Team

FINANCE PLUS

Where CASM becomes a financial system your CFO can stand behind

Governed depreciation, controlled disposals, and import-ready journals for Sage, Xero, and ERP systems. For organisations ready for financial-grade control of their fixed asset register.

The problem

Who this is for